
Aminex PLC
annual report 2024
23
Promote a corporate culture that is based on ethical
values and behaviours
Our ethics
The Company is committed to upholding high ethical
standards and principles, both in letter and in spirit,
throughout all of our operations. The Company aspires to,
and encourages its staff to operate in a socially responsible
manner, acting professionally at all times.
The Company is committed to a strong ethical and values-
driven culture encompassing the highest standards of quality,
honesty, openness and accountability, and understands
that any issues counter to this culture could have an
extremely negative impact on the business. The Company,
its management, employees, contractors and partners have
the responsibility of applying the highest standard of ethical
business practices in all their relationships with shareholders,
suppliers, and the general public.
Creating a fair and inclusive culture
The Company promotes an inclusive, transparent and
respectful
culture.
Led
by
the
values
of
responsibility,
excellence and continuous improvement, integrity and
trustworthiness, cooperation and engagement, empathy
and fairness they apply their skills and expertise every day to
ensure we operate both responsibly and successfully.
The Company is an equal opportunity employer and seeks
to hire, endorse and retain highly skilled people based on
merit, competence, performance, and business needs. The
Company is committed to employment policies which follow
best practice, based on equal opportunities for all employees,
irrespective of ethnic origin, religion, political opinion, gender,
marital status, disability, age or sexual orientation.
The Company communicates its corporate culture through
staff
presentations
and
inductions.
To
embody
and
promote sound ethical principles, the Board has endorsed
the following key policies: Employee Handbook; Code of
Business Conduct; Share Dealing Policy; Anti-Bribery and
Corruption Policy; Whistleblowing Policy; and Health, Safety,
Security and Environment Policy.
Share Dealing Policy
The Company has adopted a Market Abuse Regulation-
compliant share dealing policy for Directors and employees of
the Company. The Directors consider that this share dealing
policy is appropriate for the Company. The Company takes
all reasonable steps to ensure compliance with the share
dealing policy by the Directors and employees.
Health, Safety, Security and Environment (HSSE) Policy
The Company’s objectives include observing a high level of
health, safety and security standards, developing our staff to
their highest potential and being a good corporate citizen in
Tanzania. The Company is committed to providing a safe and
secure working environment for its employees and anyone
doing work on the Company’s behalf. The Management Risk
Committee reviews and makes recommendations concerning
risk, health, safety and security issues. HSSE is discussed at
each scheduled Board meeting of the Company.
Whistleblowing Policy
The Company has a Whistleblowing Policy in place to assist
employees, suppliers, contractors and others with the
reporting of any malpractice or illegal act or omission by
others. The policy is reviewed at least every two years or more
often if necessary and is communicated to all employees. It
was last reviewed in June 2024.
Anti-Bribery and Corruption policy
The Company’s Anti-Bribery and Corruption policy formalises
the Company’s zero-tolerance approach to bribery and
corruption. The Company expects all employees, suppliers,
contractors and consultants to conduct their day-to-day
business activities in a fair, honest and ethical manner, and
to be aware of and refer to the Anti-Bribery and Corruption
Policy in all of their business activities worldwide and to
conduct all business in compliance with it. The Company
seeks to enforce effective systems to counter bribery, such
as secondary authorisations for payments. We also expect
and require high standards of behaviour from our partners.
The Anti-Bribery and Corruption Policy is reviewed every two
years or more often if necessary and is communicated to all
employees. It was last reviewed in June 2024.
Maintain governance structures and processes that
are fit for purpose and support good decision-making
by the Board
The Board of Directors recognises the importance of applying
the highest standards of corporate governance to enable
effective and efficient decision making, and to assist the
Directors in discharging their duty to promote the success of
the Company for the benefit of its shareholders. The Board
is responsible for the Group’s system of internal controls, the
setting of appropriate policies on those controls, the regular
assurance that the system is functioning effectively and that it
is effective in managing business risk. The system of internal
control is designed to manage rather than eliminate the risk of
failure to achieve business objectives.
The Audit and Risk Committee monitors the Group’s internal
control procedures, reviews the internal controls processes
and risk management procedures and reports its conclusions
and recommendations to the Board.
The Directors consider that the frequency of Board meetings
and the information provided to the Board in relation to
Group operations assists the identification, evaluation and
management of significant risks relevant to its operations on
a continuous basis.
Preparation and issue of financial reports to shareholders and
the markets, including the consolidated financial statements,
is overseen by the Audit and Risk Committee. The Group’s
financial reporting process is controlled using documented
procedures. The process is supported by a Group finance
team based in the UK and finance personnel in Tanzania who
have responsibility and accountability to provide information in
keeping with agreed policies. Aminex’s processes support the
integrity and quality of data by arrangements for segregation
of duties. Each reporting entity’s financial information is
subject to scrutiny at reporting entity and Group level by the
Executive Chairman and Chief Financial Officer. The half-year
and annual consolidated reports are also reviewed by the
Audit and Risk Committee in advance of being presented to
the Board for review and approval.
Other key policies and procedures include preparation of
annual budgets for approval by the Board; ongoing review
of
expenditure
and
cashflow
versus
approved
budget;
establishment
of
appropriate
cashflow
management
and
treasury policies for the management of liquidity, currency
and credit risk on financial assets and liabilities; delegation
of authorities and bank mandates; regular management,
committee and Board meetings to review operational and
financial
activities;
recruitment
of
appropriately
qualified
Corporate Governance
continued