Explanatory Notes to the Notice of Meeting
1. Ordinary shareholders are entitled to attend and vote at
the meeting and to appoint one or more proxies, who need
not be a shareholder, as their proxy to exercise all or any of
their rights to attend, speak and vote on their behalf at the
meeting.
A proxy form is attached. If you wish to appoint a person
other than the Chair as your proxy, please insert the name
of your chosen proxy holder in the space provided at the top
of the form. If the proxy is being appointed in relation to less
than your full voting entitlement, please enter in the box next
to the proxy holder’s name the number of shares in relation
to which they are authorised to act as your proxy. If left blank
your proxy will be deemed to be authorised in respect of your
full voting entitlement (or if this proxy form has been issued
in respect of a designated account for a shareholder, the full
voting entitlement for that designated account).
Additional proxy forms can be obtained by contacting
the Company’s Registrars, Equiniti Limited, on
+44 (0) 371 384 0641, or you may photocopy the attached
proxy form. Please indicate in the box next to the proxy
holder’s name the number of shares in relation to which they
are authorised to act as your proxy.
Please also indicate by ticking the box provided if the proxy
instruction is one of multiple instructions being given.
Completion and return of a form of proxy will not preclude
a member from attending the Annual General Meeting and
voting in person.
On a vote by show of hands, every ordinary shareholder who
is present in person has one vote and every duly appointed
proxy who is present has one vote. On a poll vote, every
ordinary shareholder who is present in person or by way of a
proxy has one vote for every share of which he/she is a holder.
The “Vote Withheld” option on the proxy form is provided to
enable you to abstain on any particular resolution.
However it should be noted that a “Vote Withheld” is not a
vote in law and will not be counted in the calculation of the
proportion of the votes “For” and “Against” a resolution.
A proxy form must be signed and dated by the shareholder
or his or her attorney duly authorised in writing. In the case
of joint holdings, any one holder may sign this form. The
vote of the senior joint holder who tenders a vote, whether
in person or by proxy, will be accepted to the exclusion of the
votes of the other joint holder and for this purpose seniority
will be determined by the order in which the names appear
on the Register of Members in respect of the joint holding.
To be valid, proxy form(s) must be completed and returned
to the Company’s Registrars, Equiniti Limited, Aspect House,
Spencer Road, Lancing, West Sussex BN99 6DA, in the
enclosed envelope together with any power of attorney or
other authority under which it is signed or a copy of such
authority certified notarially, to arrive no later than 48 hours
before the time fixed for the meeting, or an adjourned
meeting, excluding non-working days. Shareholders may
also appoint a proxy to vote on the resolutions being put to
the meeting electronically by going to Equiniti’s Shareview
website, www.shareview.co.uk, and logging in to your
Shareview Portfolio. Once you have logged in, simply click
‘View’ on the ‘My Investments’ page and then click on the
link to vote and follow the on-screen instructions. If you
have not yet registered for a Shareview Portfolio, go to
www.shareview.co.uk and enter the requested information. It
is important that you register for a Shareview Portfolio with
enough time to complete the registration and authentication
processes. Please note that to be valid, your proxy instructions
must be received by Equiniti no later than 12.00 pm on
23 February 2026. If you have any difficulties with online
voting, you should contact the shareholder helpline on +44 (0)
371 384 0641.
If an ordinary shareholder submits more than one valid proxy
appointment, the appointment received last before the latest
time for receipt of proxies will take precedence.
Shareholders may not use any electronic address provided
either in this Notice of Annual General Meeting or any related
documents to communicate with the Company for any
purposes other than expressly stated.
Representatives of shareholders that are corporations will
have to produce evidence of their proper appointment when
attending the Annual General Meeting.
2. Any person to whom this notice is sent who is a person
nominated under section 146 of the Companies Act 2006 to
enjoy information rights (a “Nominated Person”) may, under
an agreement between him or her and the shareholder by
whom he or she was nominated, have a right to be appointed
(or to have someone else appointed) as a proxy for the Annual
General Meeting. If a Nominated Person has no such proxy
appointment right or does not wish to exercise it, he or she may,
under any such agreement, have a right to give instructions to
the shareholder as to the exercise of voting rights.
The statement of the rights of ordinary shareholders in
relation to the appointment of proxies in note 1 above does
not apply to Nominated Persons. The rights described in that
note can only be exercised by ordinary shareholders of the
Company.
3. Pursuant to Regulation 41 of the Uncertificated Securities
Regulations 2001, the Company has specified that only those
shareholders registered in the Register of members of the
Company at 6.30 pm on 23 February 2026, or 6.30 pm two
days prior to the date of an adjourned meeting, excluding
non-working days, shall be entitled to attend and vote at the
meeting in respect of the number of shares registered in
their name at that time. Changes to the Register of Members
after 6.30 pm on 23 February 2026 shall be disregarded in
determining the right of any person to attend and vote at the
meeting.
4. CREST members who wish to appoint a proxy or proxies
through the CREST electronic proxy appointment service
may do so by using the procedures described in the
CREST manual. The CREST manual can be viewed at
www.euroclear.com. A CREST message appointing a proxy (a
“CREST proxy instruction”) regardless of whether it constitutes
the appointment of a proxy or an amendment to the
instruction previously given to a previously appointed proxy
must, in order to be valid, be transmitted so as to be received
by the issuer’s agent (ID RA19) by the latest time for receipt of
proxy appointments.
If you are an institutional investor, you may be able to appoint
a proxy electronically via the Proxymity platform, a process
which has been agreed by the Company and approved by
the Registrar. For further information regarding Proxymity,
please go to www.proxymity.io. Your proxy must be lodged
by 12.00 pm on 23 February 2026 in order to be considered
valid.
Section 6: Other Information (Unaudited)
80
Schroder UK Mid Cap Fund plc Annual Report and Financial Statements 2025