
BROWN ADVISORY US SMALLER COMPANIES PLC
I
ANNUAL REPORT AND FINANCIAL STATEMENTS
88
Notes for the Annual General Meeting
1. A Member entitled to attend and vote may appoint
a proxy or proxies to attend, speak and vote instead
of him or her. A proxy need not be a member of
the Company. A form of proxy is enclosed which, if
used, must be lodged at the Company’s Registrars,
Computershare Investor Services PLC, The Pavilions,
Bridgwater Road, Bristol BS99 6ZY not less than
forty-eight hours before the Meeting. Alternatively
you can appoint a proxy electronically by visiting
www.eproxyappointment.com. You will be asked to
enter the Control Number, the Shareholder Reference
Number and PIN which are printed on the form of proxy
or contained within the email sent to you. To appoint
more than one proxy you may photocopy this form.
You may appoint a person other than the Chairman as
your proxy. Please indicate the proxy holder’s name
and the number of shares in relation to which they are
authorised to act as your proxy (which, in aggregate,
should not exceed the number of shares held by you).
Please also indicate if the proxy instruction is one of
multiple instructions being given. All forms must be
signed and should be returned together in the same
envelope.
2. Pursuant to Regulation 41 of the Uncertificated
Securities Regulations 2001, the Company
specifies that to be entitled to attend and vote at
the shareholders AGM (and for the purpose of the
determination by the Company of the number of
votes they may cast), Members must be entered on
the Company’s Register of Members at 2:00 p.m. on
2 November 2023. If the meeting is adjourned then,
to be so entitled, Members must be entered on the
Company’s Register of Members at the time which
is 48 hours before the time fixed for the adjourned
meeting or, if the Company gives notice of the
adjourned meeting, at the time specified in that notice.
3. As at 13 September 2023 (being the latest practicable
date prior to the publication of this notice) the
Company’s issued share capital was 18,223,413
Ordinary shares and the total voting rights were
11,952,159.
4. The vote ‘Withheld’ is provided to enable you to abstain
on any particular resolution. However, it should be
noted that a ‘Withheld’ vote is not a vote in law and will
not be counted in the calculation of the proportion of
the votes ‘For’ and ‘Against’ a resolution.
5. The completion and return of this form will not preclude
a Member from attending the meeting and voting in
person.
6. CREST members who wish to appoint a proxy
or proxies through the CREST electronic proxy
appointment service may do so for the Annual General
Meeting to be held on 6 November 2023 and any
adjournment(s) thereof by using the procedures
described in the CREST Manual. CREST Personal
Members or other CREST sponsored members, and
those CREST members who have appointed a voting
service provider(s), should refer to their CREST sponsor
or voting service provider(s), who will be able to take
the appropriate action on their behalf.
7. In order for a proxy appointment or instruction made
using the CREST service to be valid, the appropriate
CREST message (a ‘CREST Proxy Instruction’) must be
properly authenticated in accordance with CRESTCo’s
specifications and must contain the information
required for such instructions, as described in the
CREST Manual. The message, regardless of whether
it constitutes the appointment of a proxy or an
amendment to the instruction given to a previously
appointed proxy must, in order to be valid, be
transmitted so as to be received by the Company’s
agent ID (3RA50) by the latest time(s) for receipt of
proxy appointments specified in the Notice of Meeting.
For this purpose, the time of receipt will be taken to
be the time (as determined by the timestamp applied
to the message by the CREST Applications Host)
from which the Company’s agent is able to retrieve
the message by enquiry to CREST in the manner
prescribed by CREST. After this time any change of
instructions to proxies appointed through CREST
should be communicated to the appointee through
other means.
CREST members and, where applicable, their CREST
sponsors or voting service providers should note that
CRESTCo does not make available special procedures
in CREST for any particular messages. Normal system
timings and limitations will therefore apply in relation
to the input of CREST Proxy Instructions. It is the
responsibility of the CREST member concerned to
take (or, if the CREST member is a CREST personal
member or sponsored member or has appointed a
voting service provider(s), to procure that his CREST
sponsor or voting service provider(s) take(s)) such
action as shall be necessary to ensure that a message
is transmitted by means of the CREST system by any
particular time. In this connection, CREST members
and, where applicable, their CREST sponsors or voting
service providers are referred, in particular, to those
sections of the CREST Manual concerning practical
limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy
Instruction in the circumstances set out in Regulation
35(5)(a) of the Uncertificated Securities Regulations
2001.
Any corporation which is a Member can appoint one
or more corporate representatives who may exercise
on its behalf all of its powers as a Member provided
that, if it is appointing more than one corporate
representative, it does not do so in relation to the same
shares. It is therefore no longer necessary to nominate
a designated corporate representative. Representatives
should bring to the meeting evidence of their
appointment, including any authority under which it is
signed.
If you are an institutional investor you may be able
to appoint a proxy electronically via the Proxymity
platform, a process which has been agreed by the
Company and approved by the Registrar. For further
information regarding Proxymity, please go to www.
proxymity.io. Your proxy must be lodged by 2:00 p.m.
on 2 November 2023 in order to be considered valid.
Before you can appoint a proxy via this process you will
need to have agreed to Proxymity’s associated terms
and conditions. It is important that you read these
carefully as you will be bound by them and they will
govern the electronic appointment of your proxy.