
Operation of the Board
The Board meets formally at least four times a year, with
additional board or committee meetings arranged when
required. The directors have regular interaction with the
Fund Managers, representatives of the corporate secretary
and other employees of the Manager between formal
meetings. The Board has a formal schedule of matters
specifically reserved for its decision, which includes setting
strategy and providing oversight of performance against
agreed measures. All matters not delegated to the
Manager under the management agreement are
reserved to the Board. The Board approves any changes
to the structure and capital arrangements for the
Company, including any corporate events, has oversight
of financial reporting and assesses the effectiveness of
the internal control framework. The Board approves annual
and half-year results, communications with shareholders,
the appointment of new directors, oversees corporate
governance matters and is responsible for approving the
remuneration of directors.
The Board keeps its schedule of matters reserved and terms
of reference for each committee under regular review.
These are available at www.northamericanincome.com.
Reports on the activities of the Board and its committees
during the year are set out on pages 34 to 47.
Each board meeting follows a formal agenda,
which includes a review of the Company’s investment
performance, financial position, compliance with the
investment parameters, a review of shareholder
movements along with any sales and marketing activities
undertaken and any other relevant business matters to
ensure that control is maintained over the Company’s
affairs. Employees of the Manager attend relevant
sections of board meetings enabling the directors to
discuss the affairs of the Company and to probe further
on any matters of concern. The Board receives and
considers regular reports from the Manager and ad hoc
reports and information from other parties as required.
The Board has engaged third-party service providers to
deliver the operations of the Company. Janus Henderson
has been appointed to manage the investment portfolio,
and provides the day-to-day accounting, company
secretarial, administrative, sales and marketing activities.
The Company has appointed a depositary, BNP Paribas
SA, London Branch, which in turn appoints the custodian
for the safe custody of the Company’s assets. The
Company has appointed a registrar, Computershare
Investor Services PLC, to maintain the register of members
and assist shareholders with queries about their holdings.
Each of these principal contracts was entered into
following careful consideration by the Board of the quality
and cost of the services offered, including the control
systems in operation in so far as they relate to the
Company. The Board and its committees maintain
oversight of the third-party service providers through
regular and ad hoc reporting. The Board meets
periodically with representatives of service providers to
discuss amongst other matters performance, service
levels, their value for money, information security and
business resilience. The Manager ensures that all directors
receive, in a timely manner, relevant management,
regulatory and financial information, to allow them to
discharge their responsibilities and enable smooth
functioning of the Board and its committees.
The Board has direct access to the advice and services
of the nominated chartered secretary acting on behalf of
the Corporate Secretary, Janus Henderson Secretarial
Services UK Limited, a subsidiary of Janus Henderson.
There are processes and controls in place to ensure
that there is a clear distinction between the two entities,
particularly when dealing with any conflicts or issues
between the Company and Janus Henderson. The
Corporate Secretary is responsible to the Board for
ensuring compliance with Board and committee
procedures and applicable rules and regulations.
The proceedings at all board and committee meetings
are minuted, with any director’s concerns recorded in the
minutes. The Board has the power to appoint or remove
the Secretary in accordance with the terms of the
management agreement.
Any correspondence from shareholders addressed
to the Chairman or to the Company received by Janus
Henderson is forwarded to the Chairman in line with the
established procedures in place and is submitted to the
next board meeting or earlier, as appropriate. The Board,
the Fund Managers and the Corporate Secretary operate
in a supportive, cooperative and open environment.
Arrangements with directors
Appointment, tenure and retirement
The Board may appoint directors at any time. Any director
so appointed stands for election by shareholders at the
next annual general meeting in accordance with the
provisions of the Company’s articles of association
(the “Articles”).
The Board considers a candidate director’s other
commitments before appointment and keeps these
under review through the annual performance review
process to ensure that directors have sufficient time to
commit to the Company. A schedule of directors’ other
commitments is reviewed at each board meeting and
directors are required to seek the Chairman’s approval
prior to accepting further appointments. The Chairman
seeks the Senior Independent Director’s approval before
accepting further appointments.
The directors, including the Chairman of the Board, are
generally expected to serve for no more than nine years,
other than in exceptional circumstances, subject to a
satisfactory Board effectiveness review. This ensures the
regular refreshment of the Board and its committees and
forms an integral part of the Board’s succession planning.
All directors stand for re-election by shareholders annually
in accordance with the provisions of the AIC Code.
The Articles permit shareholders to remove a director
before the end of their term by passing an ordinary
resolution at a general meeting. An appointment may
be terminated by either party giving written notice without
compensation payable.
Corporate governance report continued
37
The North American Income Trust plc Annual Report 2026
Strategic report
Financial
statements
Additional
information
AGM NoticeGovernance