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Herald Investment Trust plc
Annual report & financial statements 2021
NOTES
1. As a member you are entitled to appoint a proxy or proxies to exercise
all or any of your rights to attend, speak and vote at the AGM. A proxy
need not be a member of the Company but must attend the AGM to
represent you. You may appoint more than one proxy provided each
proxy is appointed to exercise rights attached to different shares. You
can only appoint a proxy using the procedure set out in these notes.
You may not use any electronic address provided either in this notice
or any related documents to communicate with the Company for any
purpose other than those expressly stated.
2. If you wish to appoint a proxy, you may do so either:
• by logging on to www.signalshares.com and following the
instructions; or
• in the case of CREST members, by utilising the CREST electronic
proxy appointment service in accordance with the procedures set
out in note 5 below.
You may request a hard copy form of proxy directly from the registrars,
Link Group, on Tel: 0371 664 0300. Calls are charged at the standard
geographic rate and will vary by provider. Calls outside the United
Kingdom will be charged at the applicable international rate. Lines are
open between 9.00am and 5.30pm Monday to Friday (excluding public
holidays in England and Wales). In each case, the proxy appointment
must be received by the Company as soon as possible and, in any
event, so as to arrive by no later than 11.30am on 13 April 2022.
If you are an institutional investor you may be able to appoint a proxy
electronically via the Proxymity platform, a process which has been
agreed by the Company and approved by the Registrar. For further
information regarding Proxymity, please go towww.proxymity.io. Your
proxy must be lodged by 11.30am on 13 April 2022 in order to be
considered valid. Before you can appoint a proxy via this process, you
will need to have agreed to Proxymity’s associated terms and
conditions. It is important that you read these carefully as you will be
bound by them and they will govern the electronic appointment of
your proxy.
3. To be valid any hard copy proxy form or other instrument appointing
aproxy, together with any power of attorney or other authority under
which it is signed or a certified copy thereof, must be received by post
or (during normal business hours only) by hand at the Registrars of
theCompany at Link Group, Link Group, Unit 10, Central Square,
29Wellington Street, Leeds LS1 4DL no later than 48 hours (excluding
non-working days) before the time of the meeting or any adjourned
meeting.
4. CREST members who wish to appoint a proxy or proxies through the
CREST electronic proxy appointment service may do so by using the
procedures described in the CREST Manual and/or by logging on to the
website www.euroclear.com/CREST. CREST personal members or
other CREST sponsored members, and those CREST members who
have appointed a voting service provider(s), should refer to their CREST
sponsor or voting service provider(s), who will be able to take the
appropriate action on their behalf.
5. In order for a proxy appointment or instruction made using the CREST
service to be valid, the appropriate CREST message (a ‘CREST Proxy
Instruction’) must be properly authenticated in accordance with
Euroclear UK and Ireland Limited’s specifications, and must contain the
information required for such instruction, as described in the CREST
Manual. The message, regardless of whether it constitutes the
appointment of a proxy or is an amendment to the instruction given to
a previously appointed proxy must, in order to be valid, be transmitted
so as to be received by the Company’s registrar (ID RA10) no later than
48 hours (excluding non-working days) before the time of the meeting
or any adjournment. For this purpose, the time of receipt will be taken
to be the time (as determined by the timestamp applied to the message
by the CREST Application Host) from which the Company’s registrar is
able to retrieve the message by enquiry to CREST in the manner
prescribed by CREST. After this time any change of instructions to
proxies appointed through CREST should be communicated to the
appointee through other means.
6. CREST members and, where applicable, their CREST sponsors, or
voting service providers should note that Euroclear UK and Ireland
Limited does not make available special procedures in CREST for any
particular message. Normal system timings and limitations will,
therefore, apply in relation to the input of CREST Proxy Instructions.
Itis the responsibility of the CREST member concerned to take (or, if
the CREST member is a CREST personal member, or sponsored
member, or has appointed a voting service provider(s), to procure that
his CREST sponsor or voting service provider(s) take(s)) such action as
shall be necessary to ensure that a message is transmitted by means of
the CREST system by any particular time. In this connection, CREST
members and, where applicable, their CREST sponsors or voting
system providers are referred, in particular, to those sections of the
CREST Manual concerning practical limitations of the CREST system
and timings.
7. The Company may treat as invalid a CREST Proxy Instruction in the
circumstances set out in Regulation 35(5)(a) of the Uncertificated
Securities Regulations 2001.
8. The submission of a completed proxy form or other instrument of
proxy will not prevent you attending the AGM and voting in person if
you wish.
9. Pursuant to Regulation 41 of the Uncertificated Securities Regulations
2001 and Section 311 of the Companies Act 2006 the Company
specifies that to be entitled to attend and vote at the AGM (and for the
purpose of the determination by the Company of the votes they may
cast), shareholders must be registered in the Register of Members of
the Company no later than 48 hours (excluding non-working days)
prior to the commencement of the AGM or any adjourned meeting.
Changes to the Register of Members after the relevant deadline shall be
disregarded in determining the rights of any person to attend and vote
at the meeting.
10. Any person to whom this notice is sent who is a person nominated
under Section 146 of the Companies Act 2006 to enjoy information
rights (a ‘Nominated Person’) may, under an agreement between him/
her and the shareholder by whom he/she was nominated, have a right
to be appointed (or to have someone else appointed) as a proxy for the
AGM. If a Nominated Person has no such proxy appointment right or
does not wish to exercise it, he/she may, under any such agreement,
have a right to give instructions to the shareholder as to the exercise of
voting rights.
11. The statement of the rights of shareholders in relation to the
appointment of proxies in notes 1 and 3 above does not apply to
Nominated Persons. The rights described in those notes can only be
exercised by shareholders of the Company.
12. The members of the Company may require the Company to publish,
on its website, (without payment) a statement (which is also passed to
the auditor) setting out any matter relating to the audit of the
Company’s accounts, including the auditor’s report and the conduct of
the audit. The Company will be required to do so once it has received
such requests from either members representing at least 5% of the total
voting rights of the Company or at least 100 members who have a
relevant right to vote and hold shares in the Company on which there
has been paid up an average sum per member of at least £100. Such
requests must be made in writing and must state your full name and
address and be sent to the Company at 10–11 Charterhouse Square,
London, EC1M 6EE.
13. Information regarding the AGM, including information required by
Section 311A of the Companies Act 2006, is available from the
Company’s page of the manager’s website at www.heralduk.com.
14. Under section 319A of the Companies Act 2006, the Company must
answer any question relating to the business being dealt with at the
meeting put by a member unless:
(a) answer the question would interfere unduly with the preparation for
the meeting or involve the disclosure of confidential information;
(b) the answer has already been given on a website in the form of an
answer to a question; or
(c) it is undesirable in the interests of the Company or the good order
of the meeting that the question be answered.
15 As at 18 February 2022 (being the last practicable date prior to the
publication of this notice) the Company’s issued share capital consisted
of 63,916,916 ordinary shares, carrying one vote each. Therefore, the
total voting rights in the Company as at 18 February 2022 were
63,916,916 votes.
16. Any person holding 3% or more of the total voting rights of the
Company who appoints a person other than the Chairman of the
meeting as his proxy will need to ensure that both he and his proxy
complies with their respective disclosure obligations under the
UKDisclosure and Transparency Rules.
17. No director has a contract of service with the Company.
18. The full terms of the proposed amendments to the Company's articles
of association are available at the registered office of the Company
between the hours of 9am and 5pm (Saturdays, Sundays and public
holidays excepted) and on the Company’s website,
www.heralduk.com/funds/herald-investment-trust, from the date of
the AGM Notice until the close of the AGM, and will also be available
for inspection at the venue of the AGM from 15 minutes before and
during the AGM.
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