Notes to the meeting
1. Rights to attend and vote
Subject to note 2, all of the Company’s members are
entitled to attend, speak and vote at the forthcoming
annual general meeting or at any adjournment(s) thereof.
On a poll each member has one vote per share.
2. Voting record date
Only members registered in the Register of Members of
the Company at 6.30 pm on Thursday 12 November 2026
(the ‘specified time’) shall be entitled to attend, speak and
vote at the annual general meeting in respect of the
number of voting rights registered in their name at that
time. Changes to entries on the Register of Members after
the specified time shall be disregarded in determining the
rights of any person to attend and vote at the meeting.
If the annual general meeting is adjourned for no more
than 48 hours after the original meeting time, the same
specified time will also apply for the purpose of
determining the entitlement of members to attend, speak
and vote (and for the purpose of determining the number
of votes they may cast) at the adjourned meeting.
If the annual general meeting is adjourned for a longer
period then, to be so entitled, members must be entered
on the Company’s Register of Members at 6.30 pm on the
day which is two days (excluding non-working days)
before the day of the adjourned meeting or, if the
Company gives notice of the adjourned meeting, at any
time specified in that notice.
In the case of joint holders of a voting right, the vote of the
senior who tenders a vote, whether in person or by proxy,
shall be accepted to the exclusion of the votes of the
other joint holders and, for this purpose, seniority shall be
determined by the order in which the names stand in the
Register of Members in respect of the joint holding.
3. Right to appoint proxies
Pursuant to section 324 of the Act a member entitled to
attend and vote at the meeting may appoint one or more
proxies, provided that each proxy is appointed to exercise
the rights attached to different shares held by him. A proxy
need not be a member of the Company.
If the total number of voting rights that the Chairman will
be able to vote (taking into account any proxy
appointments from members over which he is given
discretion and any voting rights in respect of his own
shares) is such that he will have a notifiable obligation
under the Disclosure Guidance and Transparency Rules
(‘DTRs’) of the Financial Conduct Authority (‘FCA’), the
Chairman will make the necessary notifications to the
Company and to the FCA. Therefore, any member holding
3% or more of the voting rights in the Company who
grants the Chairman a discretionary proxy in respect of
some or all of those voting rights and so would otherwise
have a notification obligation under the DTRs, need not
make a separate notification to the Company and to the
FCA. However, any member holding 3% or more of the
voting rights in the Company who appoints a person other
than the Chairman as proxy will need to ensure that both
the member and the proxy comply with their respective
disclosure obligations under the DTRs.
Section 324 of the Act does not apply to persons
nominated to receive information rights pursuant to
section 146 of the Act. Persons nominated to receive
information rights under section 146 of the Act have been
sent this Notice and are hereby informed, in accordance
with section 149(2) of the Act, that they may have the
right under an agreement with the registered member
by whom they are nominated to be appointed, or to have
someone else appointed, as a proxy for this meeting.
If they do not wish to exercise their right or do not have
such right, they may have a right under such an
agreement to give instructions to the member as
to the exercise of voting rights.
Nominated persons should contact the registered
member by whom they were nominated (not the
Company) in respect of their arrangements. The rights
of members relating to the appointment of proxies do
not apply to nominated persons.
4. Proxies’ rights to vote at the meeting
On a vote by a show of hands, each proxy has one vote.
If a proxy is appointed by more than one member and
all such members have instructed the proxy to vote in
the same way, the proxy will only be entitled on a show
of hands to vote ‘for’ or ‘against’ as applicable. If a
proxy is appointed by more than one member, but
such members have given different voting
instructions, the proxy may on a show of hands vote
both ‘for’ and ‘against’ in order to reflect the different
voting instructions.
On a poll, all or any of the voting rights of the member
may be exercised by one or more duly appointed
proxies. However, where a member appoints more
than one proxy, section 285(4) of the Act does not
permit the exercise by the proxies taken together of
more extensive voting rights than could be exercised
by the member in person.
5. Voting by corporate representatives
Corporate representatives are entitled to attend, speak
and vote on behalf of the corporate member in
accordance with section 323 of the Act provided they
do not do so in relation to the same shares.
6. Receipt and termination of proxies
To be valid the enclosed Form of Proxy must be lodged
with the Company’s registrar (Equiniti Limited, Highdown
House, Yeoman Way, Worthing, BN99 3HH) before 12.30 pm
on Thursday 12 November 2026.
A member may terminate a proxy’s authority at any time
before the commencement of the meeting. Termination
must be provided in writing and submitted to the
Company’s registrar.
In accordance with the Company’s articles of association,
in determining the deadline for receipt of proxies, no
account shall be taken of any part of a day that is not
a working day.
Notice of Annual General Meeting continued
96
The European Smaller Companies Trust PLC Annual Report 2026