The Company has adopted a securities dealing code for the Board
and seeks to ensure compliance by the Board and relevant
personnel of the Operator and other third-party service providers
with the terms of the securities dealing code.
The Board also considers whether the Company has inside
information and if an announcement obligation has arisen.
TheBoard reviews the scope and content of disclosures in
order to ensure that information released to the market by the
Company is appropriate. It is responsible for reviewing the
systems, procedures and controls in place to enable the Company
to comply with its legal and regulatory obligations in relation to
inside information.
The Board is also responsible for reviewing and considering any
actual or potential conflicts of interest referred to it in
accordance with the Company’s conflicts of interest policy and
approving any such conflicts. At least annually, the Board reviews
the adequacy of disclosure to Shareholders regarding potential
conflicts of interest and the effectiveness of the Company’s
conflicts of interest policy. In addition, the Board is responsible
for reviewing and approving any related party transactions. Other
key matters requiring Board approval include capital allocation
and capital structure, the Company’s dividend policy and changes
to the Acquisition Strategy and Investment Policy.
In the performance of its duties, the Board is committed to
maintaining a good understanding of the views of Shareholders
and considerable importance will be attached to communicating
with Shareholders.
Senior Independent Director
The Company has appointed Everard Barclay Simmons as Senior
Independent Director. The Senior Independent Director acts as a
sounding board for the Chairman, will serve as an intermediary
for the other Directors and Shareholders, and will lead the annual
review of the Chairman’s performance.
Board Committees
The Company has established an Audit and Risk Committee,
aRemuneration Committee, a Nomination Committee and a
Management Engagement Committee, each of which has formally
delegated duties and responsibilities and written terms of
reference that have been approved by the Board.
The Board believes that it and its committees have an appropriate
composition and blend of skills, experience, independence
and diversity of backgrounds to discharge their duties and
responsibilities effectively. The Board is of the view that no one
individual or small group dominates decision-making. The Board
keeps its membership, and that of its committees, under review
to ensure that an acceptable balance is maintained, and that the
collective skills and experience of its members continue to be
refreshed. It is satisfied that all Directors have sufficient time to
devote to their roles and that undue reliance is not placed on
anyindividual.
Each committee of the Board has written terms of reference,
approved by the Board, summarising its objectives, remit and
powers, which are available on the Company’s website and
reviewed on an annual basis. All committee members are
provided with appropriate induction on joining their respective
committees, as well as on going access to training. Minutes of all
meetings of the committees (save for the private sessions of
committee members at the end of meetings) are made available
to all Directors, and feedback from each of the committees is
provided to the Board by the respective committee Chairmen at
the next Board meeting. The Chair of each committee attends the
AGM to answer any questions on their committee’s activities.
The Board and its committees are provided information that enables
them to discharge their duties effectively. All Directors are able to
make further enquiries of the Operator whenever necessary, and
have access to the services of the Company Secretary.
Audit and Risk Committee
On 20 September 2021, the Board established an Audit and Risk
Committee which held its first meeting on 22 November 2021.
The members of the Audit and Risk Committee are Mark Merson
(Chair), Everard Barclay Simmons, Annemarie Durbin and Erica
Handling. The Audit and Risk Committee, the Operator, the
Administrator and the independent auditors, PricewaterhouseCoopers
LLP, have held discussions regarding the audit approach and
identified risks.
The independent auditors attend Audit and Risk Committee
meetings and a private meeting will be held routinely with the
independent auditors to afford them the opportunity of
discussions without the presence of the Operator and the
Administrator. The Audit and Risk Committee activities are
contained in the Report of the Audit and Risk Committee on
pages 64 to 65.
The Company’s Audit and Risk Committee, among other things,
considers the appointment, independence and remuneration of
the independent auditors and reviews the financial statements
and accounting policies. The principal duties of the Audit and Risk
Committee are to consider the appointment of the independent
auditors, to discuss and agree with the independent auditors the
nature and scope of the audit, to keep under review the scope,
results, quality and effectiveness of the audit and the
independence and objectivity of the independent auditors, and to
review the independent auditors’ letter of engagement and
management letter. The Audit and Risk Committee also monitors
and reviews the adequacy and effectiveness of internal control
and risk management systems and advises the Board on the
Company’s overall risk appetite. The Audit and Risk Committee
will meet at least four times a year.
Remuneration Committee
On 20 September 2021, the Board established a Remuneration
Committee which held its first meeting on 20 September 2021.
The members of the Remuneration Committee are Annemarie
Durbin (Chair), Naguib Kheraj, Everard Barclay Simmons,
Erica Handling and Mark Merson. Per the recommendations
of the AIC Code, all members of the Remuneration Committee
are Non-Executive Directors and the Chair of the Remuneration
Committee has the relevant experience and understanding
of the Company. Given the small size of the Company’s Board,
all members of the Company’s Board are members of the
Remuneration Committee. The Remuneration Committee meets
at least once a year pursuant to its terms of reference.
The Company’s Remuneration Committee is responsible for
determining the remuneration of the Chairman. Any remuneration
consists only of fees and expenses. The Committee is also
responsible for reviewing the ongoing appropriateness and
relevance of remuneration levels, and appointing external
remuneration consultants. The Committee is responsible for
recommending the Remuneration Policy for approval by
Shareholders, and approval of the annual disclosures in relation
to the implementation of the Remuneration Policy.
Post year-end, the Committee appointed FIT Remuneration
Consultants as advisors to the Committee on remuneration matters.
57 Petershill Partners | Annual Report 2021