
Annual Report 2025 | 73
Strategic Report Governance Financial Statements Shareholder Information
Notes
(1) To be entitled to attend and vote at the meeting (and for
the purpose of the determination by the Company of the
number of votes they may cast), members must be entered
on the Company’s register of members at close of business
on 26January 2026 (‘the specified time’). If the meeting is
adjourned to a time not more than 48 hours after the specified
time applicable to the original meeting, the specified time will
also apply for the purpose of determining the entitlement of
members to attend and vote (and for the purpose of determining
the number of votes they may cast) at the adjourned meeting.
If, however, the meeting is adjourned for a longer period then,
to be so entitled, members must be entered on the Company’s
register of members at the time which is 48 hours (excluding
non‑working days) before the time fixed for the adjourned
meeting or, if the Company gives notice of the adjourned
meeting, at the time specified in that notice.
(2) If you wish to attend the meeting in person, you should present
your attendance card, attached to your Form of Proxy, to the
registration desk on the day of the meeting. Alternatively, please
ensure you pre-register in accordance with the instructions on
your Form of Proxy. Failure to do so may result in your being
prohibited from voting on resolutions during the meeting. These
forms must be submitted no later than 12.15pm on 26January
2026. Attendance by non-shareholders will be at the discretion of
the Company.
(3) Information regarding the Annual General Meeting, including
information required by section 311A of the Companies Act 2006,
is available from www.scottishoriental.com.
(4) Holders of ordinary shares who are entitled to attend and vote
at the meeting convened by the foregoing notice may appoint
one or more proxies (who need not be a member or members)
to attend, speak and vote in their place. If appointing more
than one proxy, each proxy must be appointed to exercise
rights attaching to different shares held by the holder. The
instruments appointing a proxy and the power of attorney or
other authority (if any) under which it is signed or a notarially
certified copy of that power or authority must be delivered to
the offices of the Company’s Registrars, Computershare Investor
Services PLC, The Pavilions, Bridgwater Road, Bristol, BS996ZY
or www.investorcentre.co.uk/eproxy: (i) in the case of a meeting
or adjourned meeting, 48 hours (excluding non-working days)
before the time for holding the meeting or adjourned meeting;
or (ii) in the case of a poll taken 48 hours after it was demanded,
24 hours before the time appointed for the taking of the poll.
Return of a completed Form of Proxy will not preclude a member
from attending and voting personally at the meeting. Members
may not use any electronic address provided in this notice or in
any related documents to communicate with the Company for
any purpose other than those expressly stated.
(5) CREST members who wish to appoint a proxy or proxies through
the CREST electronic proxy appointment service may do so by
using the procedures described in the CREST Manual and by
logging on to the website www.euroclear.com. CREST personal
members or other CREST sponsored members, and those CREST
members who have appointed a voting service provider(s),
should refer to their CREST sponsor or voting service provider(s),
who will be able to take the appropriate action on their behalf.
(6) In order for a proxy appointment or instruction made using
the CREST service to be valid, the appropriate CREST message
(a ‘CREST Proxy Instruction’) must be properly authenticated
in accordance with Euroclear UK & International Limited’s
specifications, and must contain the information required for
such instruction, as described in the CREST Manual. The message,
regardless of whether it constitutes the appointment of a proxy
or is an amendment to the instruction given to a previously
appointed proxy, must, in order to be valid, be transmitted so as
to be received by the Company’s registrar (ID number 3RA50) no
later than 48 hours (excluding non-working days) before the time
of the meeting or any adjournment.
For this purpose, the time of receipt will be taken to be the time
(as determined by the timestamp applied to the message by the
CREST Application Host) from which the Company’s registrar is
able to retrieve the message by enquiry to CREST in the manner
prescribed by CREST. After this time any change of instructions
to proxies appointed through CREST should be communicated to
the appointee through other means.
(7) Proxymity Voting – if you are an institutional investor you may
also be able to appoint a proxy electronically via the Proxymity
platform, a process which has been agreed by the Company and
approved by the Registrar. For further information regarding
Proxymity, please go to www.proxymity.io. Your proxy must be
lodged by 12.15 pm on 26 January 2026 in order to be considered
valid. Before you can appoint a proxy via this process you
will need to have agreed to Proxymity’s associated terms and
conditions. It is important that you read these carefully as
you will be bound by them and they will govern the electronic
appointment of your proxy.
(8) CREST members and, where applicable, their CREST sponsors,
or voting service providers should note that Euroclear UK
& International Limited does not make available special
procedures in CREST for any particular message. Normal system
timings and limitations will, therefore, apply in relation to the
input of CREST Proxy Instructions. It is the responsibility of the
CREST member concerned to take (or, if the CREST member
is a CREST personal member, or sponsored member, or has
appointed a voting service provider(s), to procure that his/her
CREST sponsor or voting service provider(s) take(s)) such action
as shall be necessary to ensure that a message is transmitted
by means of the CREST system by any particular time. In this
connection, CREST members and, where applicable, their CREST
sponsors or voting system providers are referred, in particular,
to those sections of the CREST Manual concerning practical
limitations of the CREST system and timings.
(9) The Company may treat as invalid a CREST Proxy Instruction
in the circumstances set out in Regulation 35(5)(a) of the
Uncertificated Securities Regulations 2001.
(10) The letters of appointment of the Directors are available for
inspection at 28 Walker Street, Edinburgh EH3 7HR before, during
and after themeeting.
(11) As at close of business on 10November 2025, the Company’s
issued share capital comprised 157,068,315 ordinary shares of
5p each of which 43,187,833 ordinary shares are held in Treasury.
Each ordinary share carries the right to one vote at a general
meeting of the Company and, therefore, the total number
of voting rights in the Company as at 10November 2025 is
113,880,482.
(12) Any person holding 3 per cent of the total voting rights in the
Company who appoints a person other than the Chairman as
his/her proxy will need to ensure that both he/she and such
third party complies with their respective disclosure obligations
under the Disclosure Guidance and Transparency Rules.