
211Octopus Renewables Infrastructure Trust Plc 2023 Annual Report Notice of Annual General Meeting
Voting and Questions
Even if you intend to attend the AGM, all shareholders are
encouraged to cast their vote by proxy and to appoint the “Chair
of the Meeting” as their proxy. Details of how to vote, either
electronically, by proxy form or through CREST, can be found in
the Notes to the Notice of AGM below. Shareholders are invited
to send any questions for the Board or the Investment Manager
in advance by email to oritcosec@apexfs.group by close of
business on 17 June 2024.
Virtual access arrangements
In order to ensure that shareholders are able to follow the
proceedings of the AGM without attending in person, the
Company will provide access online via the Investor Meet
Company platform. However, please note that shareholders will
not be able to vote online at the AGM via the platform and are
therefore requested to submit their votes via proxy, as early as
possible.
Shareholders that wish to follow the proceedings of the AGM
remotely should register for the event in advance by using
the following link: https://www.investormeetcompany.com/
octopus-renewablesinfrastructure-trust-plc/register-investor
Recommendation
Full details of the above resolutions are contained in the Notice.
The Directors consider that all of the resolutions to be proposed
at the AGM are in the best interests of the Company and
shareholders as a whole. The Directors unanimously recommend
that shareholders vote in favour of all resolutions, as they intend
to do in respect of their own beneficial holdings.
If you are in any doubt about the contents of this document,
you should immediately consult your stockbroker, bank
manager, solicitor, accountant or other independent financial
adviser authorised under the Financial Services and Markets Act
2000, or if outside the United Kingdom, another appropriately
authorised financial adviser, without delay. If you have sold or
otherwise transferred all of your shares in the Company you
should immediately send this document, together with the
accompanying form of proxy, to the stockbroker, bank or other
agent through whom the sale or transfer was effected, for
transmission to the purchaser or transferee.
Notes
1. Holders of ordinary shares of one penny each in the capital
of the Company
(
“Shares”
)
are entitled to attend, speak and
vote at the AGM. A Shareholder entitled to attend, speak
and vote at the AGM may appoint one or more persons as
his/her proxy to attend, speak and vote on his/her behalf
at the AGM. A proxy need not be a shareholder of the
Company. If multiple proxies are appointed, they must not
be appointed in respect of the same Shares. To be effective,
the enclosed form of proxy
(
“Form of Proxy”
)
, together with
any power of attorney or other authority under which it is
signed or a certified copy thereof, should be lodged at the
office of the Company’s Registrar, Computershare Investor
Services PLC, The Pavilions, Bridgwater Road, Bristol BS99
6ZY by no later than 10.00 a.m. on 17 June 2024.
2. If you return more than one proxy appointment, either by
paper or electronic communication, that validly received
last by the Registrar before the latest time for the receipt
of proxies will take precedence. You are advised to read
the terms and conditions of use carefully. Electronic
communication facilities are open to all shareholders and
those who use them will not be disadvantaged.
3. As an alternative to completing the Form of Proxy,
shareholders can appoint a proxy electronically via the
Registrar’s online voting portal www.investorcentre.co.uk/
eproxy. For an electronic proxy appointment to be valid,
your appointment must be received by the Registrar no
later than 10.00 a.m. on 17 June 2024.
4. The appointment of a proxy will not normally prevent a
Shareholder from attending the AGM, speaking and voting
if he/she so wishes. The Articles provide that
(
subject to
certain exceptions
)
at the AGM each Shareholder present in
person or by proxy shall have one vote on a show of hands
and on a poll every Shareholder present in person or by
proxy shall have one vote for every Share of which he/she
is the holder. The termination of the authority of a person
to act as proxy must be notified to the Company in writing
by no later than 10.00 a.m. on 17 June 2024. Amended
instructions must be received by the Registrar by the
deadline for receipt of proxies. Where you have appointed
a proxy using the Form of Proxy and would like to change
the instructions using another hard-copy Form of Proxy,
please contact the Registrar’s helpline on 0370 707 1346
(
or +44 370 707 1346 from outside the UK
)
. Lines are open
8.30 a.m. to 5.30 p.m. Monday to Friday excluding public
holidays in England and Wales
)
.
5. To appoint more than one proxy, Shareholders will need
to complete a separate Form of Proxy in relation to each
appointment, stating clearly on each Form of Proxy the
number of Shares in relation to which the proxy is appointed.
A failure to specify the number of Shares to which each proxy
appointment relates or specifying an aggregate number of
Shares in excess of those held by the Shareholder will result
in the proxy appointment being invalid. Please indicate if the
proxy instruction is one of multiple instructions being given.
If you require additional Forms of Proxy, please contact the
Registrar’s helpline on 0370 707 1346
(
or +44 370 707 1346
from outside the UK
)
. Lines are open 8.30 a.m. to 5.30 p.m.
Monday to Friday
(
excluding public holidays in England and
Wales
)
. All Forms of Proxy must be signed and should be
returned together in the same envelope if possible.