
Corporate Governance Statement (continued)
Directors
Appointment, Retirement and Tenure
The Board may appoint Directors and any Director so appointed
will stand for election by shareholders at the next annual general
meeting following appointment, in accordance with the Articles
of Association and the AIC Code. Each Director receives a letter
of appointment that sets out, amongst other matters, what is
expected of them in terms oftime commitment.
In keeping with the provisions of the AIC Code, the Board
hasadopted a policy for all Directors to retire and stand for
re-election annually at each annual general meeting.
Under the Articles of Association, shareholders may remove
aDirector before the end of his or her term by passing an
ordinary resolution at a general meeting.
The Board is anxious to ensure that each Director has
sufficient time to devote to his or her duties, whether in normal
times or in times of crisis. To this end, each Director, actual or
prospective, is required to provide to the Nominations
Committee an account of time commitments to all his or her
professional activities. This procedure is repeated if a Director
seeks the Chairman’s approval to take up an additional post.
With regard to tenure, the Board has a succession plan, which
is reviewed each year to ensure it remains appropriate, and
which intends that one Director be replaced on average every
three years. The Board believes that a combination of directors
with longer and shorter periods of service is of benefit to
shareholders, since this brings the benefit of, on the one hand,
experience of past vicissitudes and, on the other, fresh thought.
It should also facilitate a pool of internal candidates from
which the Chair may be chosen, which is the current intention.
The AIC Code, which has been adopted by the Board, and with
which is it compliant, permits a tenure longer than nine years,
where the Chairman was independent on appointment, and
has not held any position or relationship which would
compromise his or her independence. These conditions apply
to Mr Robertson, who will retire as Chairman at the AGM in
2025. Mrs Vinnicombe will succeed him as Chair.
Independence
The independence of the Directors is determined with
reference tothe AIC Code and is reviewed by the Nominations
Committee atleastannually. The Committee considers each
of the Directors’ other appointments and commitments, as
well as their tenure of service and any connections they may
have with the Manager. Following conclusion of the evaluation
in September 2024, the Committee concluded that all Directors
continued to be independent in character and judgement.
The Chairman and one other Director who served throughout
the year have served longer than nine years as a Director.
Their independence was considered as part of the Board
evaluation.Following an extensive review of their respective
contributions, time commitments and conduct, (the review of
the Chairman was conducted by the Audit Chair separately
from the Board evaluation), both were deemed independent.
There were no contracts subsisting during or at the end
ofthe year in which a Director of the Company is or was
materially interested and which is or was significant in relation
to the Company’s business. No Director has a contract of
service with the Company and there are no agreements
between the Company and itsDirectors concerning
compensation for loss of office.
Induction and Ongoing Training
Newly appointed Directors are offered a bespoke induction
programme which covers the legal and regulatory framework
for investment trust companies and the operations of the
Manager, including the compliance and risk management
frameworks, accounting, sales and marketing, and other
administrative services carried out by the Manager.
Directors are regularly provided with information on the
Company’s policies, regulatory and statutory requirements
affecting the Company, as well as changes to the Directors’
responsibilities asthey arise.
Directors are encouraged to attend external training and industry
seminars, and may do so at the expense of the Company.
Directors’ Insurance and Indemnification
Directors’ and officers’ liability insurance cover is in place
which indemnifies the Directors against certain liabilities
arising from the carrying out of their duties. The Company’s
Articles and the provisions of English law, permit a qualifying
third party provision indemnity to be provided to Directors in
respect of costs which they may incur relating to the defence
of any proceedings brought against them arising out of their
positions as Directors, in which they are acquitted or
judgement is given in their favour by the Court. No indemnity
was given during the year or up until the date of this report.
Meeting Attendance
The attendance of each Director at scheduled meetings is set
out in the table below:
Board AC MEC NC
Number of meetings 5 2 1 1
Robert Robertson
1
5/5 2/2 1/1 1/1
Duncan Budge 5/5 2/2 1/1 1/1
Gaynor Coley 5/5 2/2 1/1 1/1
Helena Vinnicombe 5/5 2/2 1/1 1/1
Mark Lam
2
4/4 1/1 1/1 1/1
Thomas Walker 5/5 2/2 1/1 1/1
1. Mr Robertson is not a member of the Audit Committee but attends its
meetings by invitation
2. Mr Lam appointed 1 January 2024
There were no ad hoc Board meetings during the year, and an
additional Committee of the Board meeting to approve various
items of business including the Company’s half-yearresults.
There were two ad hoc meetings of the Nominations
Committee to recommend the appointment of Mr Lam to the
Board, and to consider the Chair’s succession.
Lowland Investment Company plc Annual Report 2024
45