British Smaller Companies VCT2 plc Annual Report & Accounts 93
Strategic Report Financial Overview Corporate Governance Independent Auditor’s Report Financial Statements Company Information
Notes:
(a) Any member of the Company entitled to attend and vote at the
Annual General Meeting is also entitled to appoint one or more
proxies to attend, speak and vote instead of that member. Any
such appointment can only be made using the procedures set
out in these notes and the notes of the Form of Proxy. A
member may appoint more than one proxy in relation to the
Annual General Meeting provided that each proxy is appointed
to exercise the rights attached to a different share or shares
held by that member. A proxy may demand, or join in
demanding, a poll. A proxy need not be a member of the
Company but must attend the Annual General Meeting in order
to represent their appointer. A member entitled to attend and
vote at the Annual General Meeting may appoint the Chairman
or another person as their proxy although the Chairman will not
speak for the member. A member who wishes their proxy to
speak for them should appoint their own choice of proxy (not
the Chairman) and give instructions directly to that person. If
you are not a member of the Company but you have been
nominated by a member of the Company to enjoy information
rights, you do not have a right to appoint any proxies under the
procedures set out in these notes. Please read note (k) below.
Under section 319A of the Companies Act 2006, the Company
must answer any question a member asks relating to the
business being dealt with at the Annual General Meeting
unless:
• answering the question would interfere unduly with the
preparation for the Annual General Meeting or involve the
disclosure of confidential information;
• the answer has already been given on a website in the
form of an answer to a question; or
• it is undesirable in the interests of the Company or the
good order of the Annual General Meeting that the
question be answered.
(b) To be valid, a Form of Proxy must be completed and signed
and with the power of attorney or other written authority, if any,
under which it is signed or an office or notarially certified copy
or a copy certified in accordance with the Powers of Attorney
Act 1971 of such power and written authority, must be delivered
to Link Group, PXS1 Central Square, Wellington Street, Leeds,
LS1 4DL not less than 48 hours (excluding weekends and
public holidays) before the time appointed for holding the
Annual General Meeting or adjourned meeting at which the
person named in the Form of Proxy proposes to vote. In the
case of a poll taken more than 48 hours (excluding weekends
and public holidays) after it is demanded, the document(s) must
be delivered as aforesaid not less than 24 hours (excluding
weekends and public holidays) before the time appointed for
taking the poll, or where the poll is taken not more than 48 hours
(excluding weekends and public holidays) after it was
demanded, be delivered at (and prior to the commencement
of) the meeting at which the demand is made. If no voting
indication is given in the Form of Proxy, your proxy will vote (or
abstain from voting) as they think fit in relation to any matter
put to the Annual General Meeting.
(c) To be valid, any Form of Proxy or other instrument appointing
a proxy, must be returned by no later than 12:00 noon on 9
June 2022 through any one of the following methods:
i) by post, courier or (during normal business hours only)
hand to the Company’s UK registrar at:
Link Group
PXS1
Central Square
Wellington Street
Leeds LS1 4DL;
ii) electronically through the website of the Company’s UK
registrar at www.signalshares.com; or
iii) in the case of shares held through CREST, via the
CREST system (see note (p) below).
(d) If you return more than one proxy appointment, either by paper or
electronic communication, the appointment received last by the
Registrar before the latest time for the receipt of proxies will take
precedence. You are advised to read the terms and conditions of
use carefully. Electronic communication facilities are open to all
shareholders and those who use them will not be disadvantaged.
(e) The return of a completed Form of Proxy, electronic filing or any
CREST Proxy Instruction (as described in note (p) below) will
not prevent a shareholder from attending the Meeting and
voting in person if they wish to do so.
(f) In order to revoke a proxy instruction a member will need to
inform the Company by sending a signed hard copy notice
clearly stating the intention to revoke the proxy appointment to
Link Group, PXS1, Central Square, Wellington Street, Leeds,
LS1 4DL. In the case of a member which is a company, the
revocation notice must be executed under its common seal or
signed on its behalf by an officer of the company or an attorney
for the company. Any power of attorney or any other authority
under which the revocation notice is signed (or a duly certified
copy of such power or authority) must be included with the
revocation notice. The revocation notice must be received by
Link Group before the Annual General Meeting or the holding
of a poll subsequently thereto. If a member attempts to revoke
their proxy appointment but the revocation is received after the
time specified then, subject to note (g) directly below, the proxy
appointment will remain valid.
(g) Completion and return of a Form of Proxy will not preclude a
member of the Company from attending and voting in person.
If a member appoints a proxy and that member attends the
Annual General Meeting in person, the proxy appointment will
automatically be terminated.
(h) Copies of the directors’ Letters of Appointment, the Register of
Directors’ Interests in the ordinary shares of the Company, a
copy of the amended articles of association (marked up to show
the changes) and a copy of the current articles of association
of the Company will be available for inspection at the registered
office of the Company during usual business hours on any
weekday (weekends and public holidays excluded) from the
date of this Notice, until the end of the Annual General Meeting
and at the Annual General Meeting venue itself for at least 15
minutes prior to and during the meeting.